Cookie Policy

The Heaadteacher’s Report Limited

Last updated: 3rd October 2025

This Cookie Policy explains how The Headteacher’s Report Limited (“we”, “us”, “our”) uses cookies and similar technologies on:

This policy should be read alongside our Privacy Policy.

1. What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help websites function securely and efficiently, and help us understand how our website is used.

Cookies may be:

Session cookies – deleted when you close your browser
Persistent cookies – remain for a defined period
First-party cookies – set by us
Third-party cookies – set by external service providers

2. Types of Cookies We Use

A. Strictly Necessary Cookies (Essential)

These cookies are required for the website and platform to function properly.

They enable:

Secure login and authentication
Session management
Security protection
Load balancing
Saving your cookie preferences

These cookies do not require consent under PECR.

If disabled, parts of the platform may not function correctly.

B. Analytics Cookies (Google Analytics)

We use Google Analytics (GA4) to understand how visitors use our website so we can improve performance and usability.

Google Analytics may collect:

Pages visited
Time spent on pages
Device and browser type
Approximate geographic location (country/region level)
Interaction data

We have configured Google Analytics to:

Use IP anonymisation where applicable
Collect aggregated usage data
Not attempt to directly identify individuals

Analytics cookies are only placed if you provide consent via our cookie banner.

You can withdraw consent at any time by adjusting your cookie preferences.

For more information, see Google’s privacy information:
https://policies.google.com/privacy

C. Email and Form Tracking (Mailchimp & Google Tools)

We use:

Mailchimp to manage email communications
Google Workspace tools (including Google forms and email services where applicable)

Where users sign up via website forms, cookies or tracking technologies may:

Track subscription confirmation
Record email campaign performance (e.g., open rates, link clicks)
Measure website visits originating from email campaigns

These tools may set cookies where consent has been given.

We do not use cookies for behavioural advertising.

D. Functional Cookies

These may remember:

Form entries
Website preferences
User interface settings

These improve user experience but are not strictly essential.

3. Legal Basis for Using Cookies

Under the Privacy and Electronic Communications Regulations (PECR):

Strictly necessary cookies do not require consent.
Analytics and tracking cookies require consent before being set.

Where required, we obtain consent through our cookie banner before placing non-essential cookies.

4. Managing Your Cookie Preferences

You can manage cookies by:

Using the cookie consent banner
Adjusting your browser settings

Most browsers allow you to:

View stored cookies
Delete cookies
Block third-party cookies
Block all cookies

Please note that blocking essential cookies may prevent parts of the platform from functioning.

5. Third-Party Providers

Cookies may be set by third-party providers acting on our behalf, including:

Google (Analytics)
Mailchimp

These providers may process data outside the UK. Where this occurs, appropriate safeguards (such as UK International Data Transfer Agreements) are in place.

6. Changes to This Policy

We may update this Cookie Policy from time to time to reflect legal, technical or operational changes. The latest version will always be available on our website.

Important – Technical Requirement

Because you use Google Analytics and Mailchimp tracking:

You must ensure:

Analytics scripts do not load before consent
Users can reject analytics
Consent is logged (recommended)

If your current site loads GA immediately on page load, you are not compliant with PECR.